Job Summary:

We are seeking a highly organized Executive Assistant to the Director. This role provides strategic support to the Director, ensuring effective coordination of key meetings, communications, and executive priorities. The ideal candidate will bring strong strategic thinking, excellent communication skills, and the ability to handle confidential matters with discretion while ensuring smooth execution across leadership functions.

Key Responsibilities:

• Act as the primary coordination point for the Director’s Office, managing all strategic meetings, schedules, and follow-ups
• Serve as the first point of contact for important business clients, partners, and guests
• Organize and manage virtual meetings using platforms such as Zoom, Google Meet, Microsoft Teams, and others
• Prepare agendas, meeting invitations, confirmations, and ensure smooth execution of all meetings
• Ensure the Director is fully briefed in advance of all meetings and engagements
• Track priorities, deadlines, and action points, providing timely reminders to the Director
• Draft and prepare professional emails, business correspondence, reports, and official documents.
• Take accurate meeting notes, minutes, and dictation when required
• Maintain confidential records, documents, and files in a structured and secure manner
• Coordinate domestic and international travel arrangements, including visa processing, ticketing, accommodation, and logistics
• Filter and manage incoming communication, calls, and invitations, ensuring proper prioritization and response handling
• Liaise effectively with internal departments and external stakeholders on behalf of the Director’s Office
• Perform additional duties as assigned by management

Requirements:

• Bachelor’s degree in any discipline from a reputed university
• Minimum 2 – 5 years of relevant experience in Executive Support, Administration, HR, Communication, or Office Coordination roles

Salary:

• BDT 40,000 – 60,000/ based on experience

Location:

• Dhaka, Bangladesh

How to Apply:

Interested candidates are requested to submit their resumes to “faiza@ikigaihrbd.com”, with the subject line ” Executive Assistant – Director”